Managing instructor-led classes
Once scheduled, administrators can manage instructor-led classes. They can view and manage enrolled users, ammend class details, view and manage instructors.
In this article we'll walk through the class admin tools.
View scheduled classes
To veiw all scheduled classes for a given course, go to the course admin page and select the Classes tab. All scheduled classes for this course are listed, showing the status of the class, the assigned instructors and the number of enrolled users.
To view all scheduled classes from all courses, click Classes from the main admin menu. A list of all scheduled classes from all courses is displayed.
The status column shows the status of each class, making it easy to see if classes are...
- active (the instructor-led element of the course is in progress)
- open for learners to access course content before or after the instructor-led class session
- scheduled to start soon
- ended
View and manage a scheduled class
To view and manage a specific class, click the class in the Scheduled Classes table (see above). The Class admin page is displayed, from where the admin can...
- View the class details
- Enter the virtual classroom to view course materials and access the Calibrae webinar room
- Manage assigned instructors, including adding and removing instructors, and
- View and manage enrolled users.
Managing Enrolled Users
The Users pane lists all user currently enrolled on the class. It also provides tools for managing users and the cohort.
Manually enrolling a new user on this class
If published as self-enrollable, learners can discover and self-enrol in this class from your course catalogue page. However, as administrator, you also have the option to manually enrol learners on their behalf - useful perhaps, when key customer accounts ask you to manage the whole process of teaching their learners including enrolling them, or if an individual wishes to be pay be invoice rather than credit card.
Adding and enrolling a new user not in an existing account
To add a new user who is not yet in the system and who does not belong to one of your existing customer accounts...
- Click Create and add user
- Make sure that Create in new Account is selected in the Account field
- Add the full name, user name and email address of the user to be enrolled on the course.
The user will be added to the system and immediately enrolled in the class, triggering a Welcome email notification with details and calendar invite for the class. A new account will be created for the user, with the new user as the designated account administrator.
Adding and enrolling a new user in an existing account
To add a new user who is not yet in the system, but who does belong to one of your existing customer accounts (ie an employee of an existing customer account)...
- Click Create and add user
- Open the Account list and select the account to which the new user will be added
- Add the full name, user name and email address of the user to be enrolled on the course.
The user will be added to the system and immediately enrolled in the class, triggering a Welcome email notification with details and calendar invite for the class. The new user will also be added to the selected customer account.
Enrolling an existing user
To enrol an existing user already in the system - already belonging to a customer account...
- Click the down arrow on the Create and add user button
- Select Add existing user
- From the popup, select the account to which the existing user blongs. All users from the account are listed
- Find the user from the list and Select
The user will be enrolled in the class, triggering a Welcome email notification with details and calendar invite for the class.
Reissuing Class booking notifications
In case it is helpful, the user pane contains a tool to resend booking notifications to all enrolled users.
Removing enrolled users from a class
Individual users can be removed from a class with the Remove option under the user's Actions button.
Email enrolled users
It might be useful to emal all enrolled users - perhaps to inform them of a location change. Click Email users to open the email pane, craft your message and click Send Email.
Export class list
The list of users can also be exported as a CSV file.
Sign-in sheet
A sign-in sheet can be generated through the Create Sign-in Sheet button - particualrly useful for in-person sessions.
Award Certificate
Typically course certificates are only awarded once the learner has completed all of the course activities. In an instructor-led session, it may be desirable to award certificates to learners regardless of whether or not they have completed all of the activities.
Clicking the Award certificate to non-certified users button awards the certificate to all learners enrolled on this class. Learners are then able to access and download their cerficate from the My Certificates option in the user menu.
Class specific resources
Although the course materials are common accross all class deliveries of this course, instructors can use the Class Resources pane to upload specific resources that are available only to the cohort of learners in this course.
To add a resource for this class, go to the Class Resources pane and Add Resource. Either upload a file resource, or add a URL for resource on the web.
Learners can then access these resources from their cohort's virtual classroom home page.
