Workshop Reminders

Workshop Reminders

Calibrae has great tools to remind workshop participants of an approaching webinar. You can use the tools to...

  • Set reminders to automatically be sent before an instructor-led session
  • Set as many reminders as you'd like - E.g., 3 days before, and again 1 day before
  • Manually trigger a one-off, non-scheduled reminder at any time
  • Users will be reminded via email and notification bell in their training portal
  • Customize reminder email
  • Easily track reminders
  • See which users have received and opened their reminders

Blended Learning

Many organisations use Calibrae.com to deliver self-paced online learning, blended with a mix of instructor-led training. Once learners have covered the necessary preliminary material in their own time and at their own pace, they can book themselves onto any of the scheduled instructor-led class sessions. This makes it convenient to use your most costly assets - your instructors - to deliver the content that is not as easily digested in a digital training format, or that benefits from an instructor being available.

Setting Automated Reminders

Calibrae.com makes it easy to enable learners to get prompted about sessions that they've booked with customizable notifications! Of course, you can also still do things like award a certificate for attending a workshop, and enforce a booking threshold on your instructor-led session, but this post will explain how to use the new reminders feature.

To set a reminder, access the Reminders widget on the class edit page, and click Add reminder notification .

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As prompted, specify the number of days before a session that the reminder should be sent out.

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Configure as many reminders as you like.

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And that's it! As a session approaches, Calibrae.com will automatically ensure that your users are notified at the correct time via email, and through their notification bell in the navigation bar.

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Customize Reminders

In most situations, the default notification email should do the job.

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If you'd prefer to customise the email reminder, just click to view the reminders summary for either the class, or one of its scheduled sessions.

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Next, click to Preview the existing template or to Customize it.

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Use the editor to configure the reminder email - including its content, any images used and subject line!

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Some content can vary from user-to-user and session-to-session. You can automatically add placeholders for items such as the user's name, their account, or the session that they are being notified about. These are set using the Select interpreted string widget. Just choose the required content, and the click Insert variable.

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Manually Triggering Reminders

Ocassionally, you may wish to trigger reminders for a session to be sent out immediately - without waiting for a scheduled reminder to be activated. This can even be done if you have no scheduled reminders configured for a class. Simply select a future class session from the schedule in the activity editor.

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Next to the Email class button in the attendees panel, click to Send reminders now.

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The attendees widget also summarizes when reminders are due to be sent out for the selected session, as will as providing a link through to the summary of reminders sent for the selected session.

Reminders for a particular session may also be sent from the reminders summary page for that session (see below).

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Tracking Reminders

Sometimes it's helpful to understand when reminders have been sent out, and inspect who has received a reminder. Reminder summaries are available for specific class sessions, as well as the class as a whole - listing all the reminders sent for all sessions of that class.

From the class edit page, just click the number of reminders indicator in the Reminders widget.

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Need to know about a specific class session? On the session summary page, just click the number of reminders sent.

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The summary allows you to quickly see which users received reminders and when they received them. You'll also notice that you can see which users have received and opened their reminder emails - pretty useful for taking out the guess work! If needed - you can also click to drill down into the copy of the email that users have been sent.

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Want to learn more?

We're continually working to make Calibrae.com the best cloud training platform to fit your business. If you've any feedback or questions regarding blended learning features or anything else - we'd like to chat! Contact us  now or email us at getintouch@calibrae.com .

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